The Galena Territory Association, Inc. and
Galena Trading Corporation
Board of Directors Meeting
August 18, 2012 9:00 a.m. Owners’ Club Social Hall
Agenda
REVISED (2)
Remember, All property owners are invited to attend.
1) Call meeting to order 2) Approval of the agenda (page 1)
Proposed Motion: to approve the agenda as presented.
3) Owner Comments 4) President’s Report 5) Consent Agenda
a) Minutes of the July 28, 2012 meeting (page 5)
b) Treasurer’s Report for June, 2012 (page 11)
c) Appointment of David Duff and Warren Dorn to the Architectural Review Committee (page 27)
d) Appointment of Ray Oczak, Ed Fromkin, and Liz Mitchell to the Nominating Committee (page 29)
Proposed Motion: to approve the consent agenda consisting of the minutes of the July 28, 2012 board meeting, file the June 2012 financial statement for audit, appoint David Duff and Warren Dorn to the Architectural Review Committee, and appoint Ray Oczak, Ed Fromkin and Liz Mitchell to the Nominating Committee.
6) Strategic Planning Strategies:
a) Engage our Customers
i) Marketing Committee: Expo of Homes Update
ii) Management: Approval of lawn mowing customer survey (page 31)
Proposed Motion: to approve the Lawn Mowing Customer Survey for the Maintenance Services Department
iii) Management Update
b) Change the Way We Work
i) Nominating Committee: Update
ii) Officer Election: Modify Process (page 33)
Proposed Motion: to modify the process by which Galena Territory Association Board of Director Officers are elected.
iii) Approval of 2013 Proposed Budget (sent previously)
Proposed Motion: to approve the proposed 2013 budget for presentation to the membership.
iv) Management Update
c) Grow Non-Assessment Revenue
i) Management Update
d) Preserve Amenity Value
i) Management Update
7) Property Owner Correspondence, comments and suggestions (page 57) 8) Unfinished Business
i) Legal Counsel: Opinion of “Values” and “Welfare” under General Declaration of Covenants and Restrictions (from July 2012 meeting)
9) New Business
- Consider variance to boat storage rules
- Proposed Motion: to approve a variance to the Boat Storage rules that prohibits the rental of space to RV’s, campers and snowmobiles in the storage area for property owner Jim Starwalt (S1-033). The camper will fit into an existing designated storage assignment area and this variance shall not be transferable
- Management Report
-
i) Request for Proposal – GTA Propane Contract
ii) Request for Proposal – SRC Lease
iii) Mediacom Hearing for Jo Daviess County Franchise Contract
iv) Summary of Pending Legislation
v) Vincent Farm Pricing
vi) Upcoming Hahn Quarry discussions
10) Adjourn **The next regularly scheduled board meeting is Saturday, September 22, 2012 **
